Moving Paperwork Explained | Move.org

Managing Your Paperwork When You Move

With 5+ years of experience, Joe writes about moving and home decor for Move.org and Overstock.com. A frequent mover, he has a library of IRL moving hacks.

At a glance

In addition to the obvious packing and heavy lifting, moving also requires a mountain of paperwork. From forwarding your mail to managing your utilities, there’s a lot to do before and after your actual moving day.

To help you get your ducks in a row before you move, we’ve put together a list of all the paperwork you need. Keep reading to ensure your new home has power, running water, internet, mail, and everything else you rely on daily.

How to manage your moving paperwork

Give notice to your landlord

If you’re moving out of an apartment or sublet, the first person you should notify about your move is your landlord. This is especially important if your move will be happening before your lease expires.

Set up utility cancellation and start dates

Next, you’ll want to contact all your current utility providers. Do this a few weeks before you move to make sure they end your service within a day or two of when you move out.

Here’s a list of common utilities to help you remember who to contact:

Electricity
Gas
Water
Cable
Internet
Garbage and recycling
Phone (if you have a landline)

Forward your mail

If you want to make sure all of your letters, packages, and (sigh) bills make it to your new house, you need to notify the post office of your new address. This way, any mail that comes through for your old address will be sent to your new home instead.

The post office makes this incredibly easy. All you need to do is fill out this online form or go into a USPS location and speak with one of the staff members.

Inform your health care providers

If you’re moving far enough that you need to get a new doctor and dentist, notify your current health care providers of your move and ask them to send copies of your records to your new providers.

Update your address for voting

To participate in local, state, and federal elections, you need to have your current address listed on the voter registry. Many states let you to update this info online, but others require you to submit a physical form in the mail.

Inform your credit card companies and banks

Your bank and your credit card company are two of the most important institutions in your life, so you should make sure they have your current address on record.

Inform your children’s current and future schools

If you have kids, you’ll want to make sure their transition into the new house, neighborhood, and school is as smooth as possible. This means you should notify their current schools of your departure and contact their new schools.

Update your address for Social Security and Medicare benefits

To get Social Security and Medicare benefits, you need to update your address when you move.

Get a new driver’s license

If you’re moving in-state, you probably don’t need to get a new driver’s license. Some states do require it, though. To cover all your bases, contact your local DMV and ask.

Moving papers FAQ

Where can I get free moving boxes?

When you’re on a super tight budget, you might be wondering, “Who sells the cheapest moving boxes?” Well, the best moving boxes are the ones that are free! You may be able to find free boxes in a few places:

On Nextdoor
Via U-Haul’s Customer Connect
Through moving companies, which sometimes offer seasonal specials for free moving supplies

Are there reusable moving boxes?

You can pack into containers you already have, such as suitcases, duffel bags, garment bags, and plastic storage totes. Here are a few of our favorite reusables.

Do moving companies offer moving boxes?

Many full-service moving companies offer moving boxes, packing materials, and other moving supplies like bubble wrap, blankets for furniture, markers, and tape.

What packing supplies do I need?

To safely pack your belongings, you'll need some moving supplies besides boxes. We recommend a combination of bubble wrap, packing paper, and styrofoam (packing peanuts) in addition to items you already have—like towels and clothing—to cushion your fragile items.

Will movers move things not in boxes?

Most movers require you to pack all items into a box before they will load your stuff onto a truck. However, many movers offer professional packing services if you need them.

Can moving boxes be used for shipping?

Yes, single-wall moving boxes can be used for shipping purposes. According to UPS's packing guidelines, boxes should be new or almost new.

How many moving boxes will I need?

Use a moving box calculator to estimate the number of boxes you’ll need.

How do I choose the right types of moving boxes?

The best boxes for your needs will depend on your budget and what you’re moving. Standard moving boxes are perfect for books, kitchen items, and clothing.

How to be organized when moving?

Have a plan to stay organized during your move—it can significantly reduce stress and ensure everything goes smoothly. Follow these steps to stay on top of your move:

Create a timeline: Plan tasks week by week leading up to the move.
Declutter: Sort and donate or dispose of items you don't need.
Label boxes: List each box's contents and destination room on clearly marked labels.
Pack essentials separately: Keep a box with essentials for the first few days.
Use a checklist: Keep track of tasks with a moving checklist.
Hire professionals: Consider using movers and packers for efficiency.

What to do with important documents when moving?

You need to handle important documents with care when you're moving. This ensures they remain safe and accessible. Here's what you need to do:

Gather documents: Collect essential documents like birth certificates, passports, and both financial and medical records.
Use a safe container: Store them in a waterproof, fireproof container.
Make copies: Create digital and physical copies.
Keep them accessible: Carry the container with you during the move.
Notify relevant parties: Update your address with banks, insurance companies, and government agencies.

Recommended resources

Now that you know how to handle all your paperwork when you move, we recommend reading these other guides to get ready for moving day: